A Property Handover Checklist in Zimbabwe: Things to Look For

Table of Contents

• Why a Property Handover Checklist Matters
• Essential Documentation and Legal Checks
• Final Approvals and Transfers
• Property Inspection Checklist
• Functional and Structural Checks
• Inventory, Fixtures, and Fittings
• Utilities and Services Transfer
• Security, Access, and Safety
• Cleaning and Maintenance Status
• Final Steps and Written Confirmation
• Addressing Issues Identified During Handover
• Post-Handover Recommendations
• Sample Property Handover Checklist Template
• Key Takeaways

A property handover checklist is a crucial tool for buyers, sellers, landlords, and tenants in Zimbabwe. Whether purchasing a villa in Borrowdale, handing over a rental apartment in Avondale, or finalising a property sale in Harare, a structured checklist ensures a smooth, transparent, and dispute-free transition.

This guide highlights the essential steps for a smooth property handover, from inspection to final documentation, helping all parties ensure a clear, fair, and legally compliant transfer.

Why a Property Handover Checklist Matters

A well-prepared handover process protects all parties by ensuring:

• Legal compliance: Ownership and tenancy rights are clearly documented.
• Financial clearance: All payments, deposits, and fees are settled.
• Property condition verification: Ensures the property matches contractual expectations.

For landlords and developers, a structured handover enhances credibility, builds trust, and reduces the likelihood of disputes. Buyers and tenants increasingly prefer verified properties with complete documentation and inspection reports.

Essential Documentation and Legal Checks

Before inspecting the property, verify all legal and administrative documents. Proper documentation is the foundation of a successful handover in Zimbabwe.

Required Documents:

• Title deed or proof of ownership (from the Deeds Registry, Harare or local municipality)
• Occupancy certificate or completion certificate
• No Objection Certificates (NOCs) from developers, Homeowners Associations (HOAs), or relevant authorities
• Utility clearances: electricity (ZESA), water, and sewage
• Lease agreement or sale contract
• Inventory list (if furnished)
• Service charge receipts (for gated communities or apartments)

Tip: Keep both hard and soft copies of all documents. Tenants should request a move-in/move-out checklist from landlords.

Final Approvals and Transfers

Once documentation is complete:

• Confirm ownership transfer at the local Deeds Registry or municipal authority
• Ensure all service charges, deposits, and fees are paid
• Hand over keys, gate remotes, and access cards
• Transfer utility accounts: electricity, water, and internet
• Security deposits: refunded for tenants or acknowledged for landlords

Property Inspection Checklist

A thorough inspection is critical before signing the final handover form. This step ensures that the property’s physical and functional condition aligns with the contract.

1. Exterior Inspection

• Check walls, paint, and roof for cracks, leaks, or water damage
• Inspect doors, locks, windows, gates, and fences
• Examine landscaping, driveways, and outdoor lighting

2. Interior Inspection

• Inspect walls, ceilings, and flooring for damage or uneven finishes
• Test plumbing: taps, showers, toilets, and drainage
• Test electrical fixtures: sockets, switches, and lighting
• Check HVAC systems (if applicable) and hot water availability
• Inspect built-in kitchen appliances (oven, stove, hood)
• Confirm pest control certification if provided

Pro tip: Consider hiring an independent inspector to create a snagging report, which can prevent post-handover disputes.

Functional and Structural Checks

Test core systems and safety features to avoid future costs:

• Water pressure and hot water
• Fire safety: smoke detectors, alarms, extinguishers
• Electrical breaker panels and backup power systems
• Security systems: CCTV, intercoms, motion sensors
• Balcony railings, gates, and garage doors
• For villas, inspect septic tanks or pumps if applicable

Inventory, Fixtures, and Fittings

If the property is furnished or partially equipped, check all items against the inventory:

• Make a room-by-room list of appliances, furniture, and fixtures
• Note their condition (e.g., Good, Scratched, Not Working)
• Take photographs for documentation
• Ensure both parties sign and date the inventory

Utilities and Services Transfer

Confirm all essential services are operational:

• Electricity: ZESA account transfer or meter check
• Water and sewage: municipal account transfer
• Internet or satellite: transfer or set up new accounts
• Smart devices: update credentials for access and control

Security, Access, and Safety

Ensure all security and access measures work:

• Change locks and access codes for new occupants
• Test gates, alarms, and fire exits
• Check building security, motion sensors, and visitor protocols

Cleaning and Maintenance Status

Ensure the property is move-in ready:

• Deep-clean all rooms, kitchens, and bathrooms
• Remove leftover construction debris or old items
• Repair minor damage (paint, light bulbs, tiles)

Tip: Consider professional cleaning or pest control services before taking occupancy.

Final Steps and Written Confirmation

• Take dated photos of every room and system
• Prepare a handover report summarising property condition and pending issues
• Ensure signatures from both parties on the report
• Retain all documents for legal proof of possession or tenancy

Addressing Issues Identified During Handover

Common snagging issues include paint scratches, faulty appliances, or minor structural defects. Steps to manage defects:

1. Document all issues with photos and descriptions
2. Notify the developer, landlord, or seller in writing
3. Agree on repair deadlines and methods
4. Withhold part of the payment if necessary
5. Keep correspondence for legal records

Consider hiring a certified Zimbabwean property inspector for major defects.

Post-Handover Recommendations

• Schedule routine maintenance (plumbing, electrical, pest control)
• Update property insurance with new ownership details
• Review appliance warranties and service contracts
• Landlords: set up tenant onboarding packs
• Buyers: register property with local municipal systems

Sample Property Handover Checklist Template

Key Takeaways

• A structured handover checklist protects all parties and ensures a dispute-free transfer
• Verify legal documents, utilities, and property condition before signing
• Document everything with photos and signed reports
• Address defects and pending repairs before final payment or occupancy

Proper handover ensures long-term protection of property value in Zimbabwe.